Personal Assistant to Managing Director

Contract position of 1 year (with possibility of renewal)

Location: George (In-office with remote flexibility - hybrid)

Salary: R15,000 per month + quarterly performance-based bonus

Overview

Energy Africa Recruitment is a specialist executive search firm in the renewable energy sector. We’re looking for a strong, highly capable Personal Assistant to support our Managing Director directly. This is not a role for someone who needs micro management or is still figuring things out — we need someone with sharp instincts, proven experience, and the ability to operate independently at a fast pace. You’ll be joining a high-performance, Mac-based environment, so comfort working on Apple systems is essential. If you thrive under pressure, think ahead, communicate exceptionally well, and take pride in precision, this role was made for you.

What You’ll Do

• Provide direct support to the Managing Director across all operational, administrative, and organisational functions
• Take full ownership of daily admin tasks, follow-ups, and process management, ensuring nothing is dropped or delayed
• Prepare high-quality documentation, reports, formatted CVs, and project tracking updates
• Conduct in-depth research across industries, companies, markets, and candidates using multiple methodologies (Boolean search, open-source intel, data triangulation, etc.)
• Confidently work across cloud-based platforms, with the ability to learn new systems quickly (Office 365, CRM/ATS, shared drives, calendars, and automation tools)
• Manage inboxes, calendars, task lists, candidate and client scheduling, and key deadlines
• Draft professional communication, proposals, and client/candidate material
• Load and manage job descriptions across platforms and keep internal systems up to date
• Support with light social media and branding admin when required
• Be flexible to take on ad-hoc, time-sensitive tasks—even if outside standard hours

What We’re Looking For

• Minimum 5 years of experience in a senior administrative, PA, or executive support role
• English must be your first language — excellent verbal and written fluency is non-negotiable
• Proven ability to think on your feet, make sound judgment calls, and operate proactively
• Confident navigating CRMs, cloud systems, and business tools — a natural digital problem-solver
• Strong command of Microsoft Office 365 (Excel, Outlook, Word, Teams, PowerPoint)
• Fast and accurate typing (minimum 45–50 WPM) with strong formatting ability
• Experienced in conducting structured research across multiple sources
• Must be fully comfortable working on a Mac — all systems run through MacBooks (laptop will be provided)
• Must have a reliable smartphone for calls, calendar sync, and communication on the go
• Meticulous attention to detail, with pride in producing polished, error-free work
• Must be adaptable, fast-learning, socially intelligent, and confident in high-expectation environments
• A solid home office setup (desk, dedicated workspace, and reliable WiFi) is essential for remote work days
• This role will not suit someone juggling young children or rigid hours — occasional late work (6–7pm) is required

What We Offer

• Learn directly from a seasoned executive headhunter with 20 + years of industry experience
• Be part of a boutique firm that’s niched, bespoke, and highly respected in renewable energy recruitment
• A high-trust, high-performance environment where we work hard, play hard, and always do the right thing
• Freedom to grow, contribute ideas, and shape how the business operates behind the scenes
• Quarterly performance bonus tied to contribution

Should you not hear back from us within 14 days, your application was unsuccessful.