Role Overview

We are recruiting an HR and Administration Coordinator for a renewable energy company based in Cape Town. This office-based role is split approximately 40% Human Resources and 60% Administration, reporting to the Operations Manager. You will keep the company’s people processes, office operations and compliance responsibilities running smoothly, while working closely with an external HR specialist consultant on technical HR matters.

What You Will Do

• Coordinate recruitment, including drafting and placing adverts, screening CVs, arranging interviews, and completing reference and qualification checks.
• Manage onboarding and offboarding, including contracts, induction, equipment, exit documentation and final-pay inputs.
• Maintain confidential personnel files and accurate HR records, and track leave, attendance and sick-leave documentation.
• Collect, verify and submit monthly payroll inputs, including new starters, leavers, leave, overtime and employee changes, and assist with UIF and COIDA administration.
• Coordinate performance reviews, training and development, and employee benefits administration.
• Work with the external HR specialist consultant on policies, contract updates, disciplinary and grievance processes, and labour-law queries.
• Administer advised employee-relations processes, including issuing documents, scheduling hearings, maintaining records and communicating outcomes.
• Serve as the company’s Health and Safety Representative, with training provided after appointment, and coordinate inspections, registers, evacuation drills and safety communication.
• Maintain training records and prepare the Workplace Skills Plan and Annual Training Report for the relevant SETA.
• Support POPIA compliance by handling employee information, consent, retention, access requests and incident logging appropriately.
• Manage the leased office premises, including landlord and managing-agent liaison, repairs, maintenance, upgrades, contractors and office moves.
• Control office stock and arrange stationery, lunches, snacks, water, kitchen supplies and meeting refreshments within budget.
• Obtain quotations, manage supplier relationships and submit supplier invoices to Finance for payment.
• Book flights, accommodation, car hire and transfers, and prepare travel itineraries for staff and visitors.
• Provide general office support, including incoming calls, visitors, couriers, post, filing, meeting rooms and ad hoc assistance to management.

What We're Looking For

Minimum requirements

• A degree in Human Resources or a related field.
• 3 to 5 years’ relevant experience across HR and office administration.
• Working knowledge of South African labour legislation, including the LRA, BCEA, EEA, OHSA, SDA, UIF and COIDA, with an understanding of POPIA.
• Proficiency in Microsoft Office, including Word, Excel and Outlook, and confidence using computers and online systems.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Discretion and trustworthiness when working with confidential and personal information.
• Clear written and verbal communication, with confidence dealing with employees, suppliers and landlords at all levels.
• A practical, proactive approach and willingness to take ownership of tasks.
• Willingness to be appointed and trained as the company’s Health and Safety Representative.
• Willingness and ability to work from the Cape Town office every weekday.

Preferred

• Experience with skills development administration and SETA reporting.
• Experience supporting payroll inputs, UIF and COIDA administration.
• Experience managing leased office premises, facilities, suppliers and business travel.
• Previous exposure to a renewable energy, engineering or project-based environment.

What We Offer

• A hands-on role supporting both people operations and the day-to-day running of a renewable energy office.
• Exposure to a growing, international renewable energy environment.
• Training for the Health and Safety Representative appointment.

Employment equity: The employer is an equal opportunity employer. Preference may be given in line with the company’s Employment Equity Plan.

Application note: Shortlisted candidates may be subject to reference, qualification and criminal-record checks. By applying, applicants consent to the processing of their personal information for recruitment purposes in accordance with POPIA.