Role Overview

We are recruiting a Project Coordinator to support the day-to-day administration of operating renewable energy project companies and selected business development activities within the Planning & Development team.

This is an opportunity for a motivated, detail-oriented coordinator who can bring structure, accuracy and reliable follow-through to a busy project environment.

The role combines stakeholder communication, reporting support, basic data analysis, contract and document control, meeting coordination, governance support and payment workflow tracking.

Location: Cape Town, South Africa. Full-time. Reporting to the Head of Planning & Development.

What You Will Do

• Liaise with special purpose vehicles (SPVs), operations and maintenance service providers, site teams, consultants and internal colleagues on routine project matters.
• Arrange meetings, prepare agendas and minutes, maintain action registers, track deadlines and escalate material issues when required.
• Maintain contact registers, meeting schedules and accurate correspondence records.
• Collect, consolidate, verify and analyse operational and management data for monthly, quarterly and annual asset management reports.
• Assist with basic analysis of generation, availability, curtailment and other key performance indicators under the guidance of the Project Performance & Development Analyst.
• Maintain reporting calendars, data registers, dashboards and presentation materials, and assist with Economic Development, ESG, environmental and stakeholder reporting information where required.
• Maintain contract registers, expiry and renewal reminders, document repositories and version control.
• File executed agreements, amendments, reports, correspondence and related records accurately and securely, and assist with the circulation and administrative preparation of contract documents.
• Collect invoices and supporting evidence, check administrative completeness and prepare payment packages for authorised review and submission.
• Track approvals, due dates and outstanding payments, coordinate with finance and service providers, and maintain a reliable SPV payment tracker.
• Assist with obtaining quotations and maintaining procurement records.
• Research renewable energy opportunities, developers, policy and market developments, and maintain development project databases.
• Assist with project screening, summaries, presentations, basic financial model inputs and interpretation of key indicators under supervision.
• Support board and shareholder meeting administration, including preparation of packs, resolutions and governance records.
• Maintain statutory, corporate and compliance calendars and support the tracking of contractual, lender, regulatory and reporting obligations.

What We're Looking For

Minimum requirements

• A relevant diploma or degree in business, finance, accounting, science, economics, project management, engineering management or a related discipline.
• Approximately 1 to 3 years of relevant experience. Strong graduates with relevant internships may also be considered.
• Good Microsoft Excel, Word, PowerPoint and Outlook skills.
• Strong written and spoken English.
• Strong coordination, numerical, organisational and record-keeping skills.

Preferred

• Exposure to renewable energy, infrastructure, power generation or project finance.
• A finance or accounting background, with the ability to understand budgets, financial statements and basic project finance models.
• Experience with SPV administration, contract administration, invoice processing, reporting, SharePoint or Power BI.

Key Competencies

• Attention to detail and consistent accuracy.
• Proactive follow-through and the ability to keep actions moving.
• Sound judgement and professional communication skills.
• Confidentiality, adaptability and the ability to prioritise competing tasks.
• A willingness to learn and contribute effectively within a multicultural team.

First Six-Month Outcomes

• Maintain assigned project, contract, payment and document trackers independently and accurately.
• Coordinate routine meetings and follow-up actions, and support recurring reporting cycles on time.
• Demonstrate basic project data analysis and provide reliable support to development activities.
• Keep document repositories, SharePoint records and governance records current and well organised.
• Establish productive working relationships with SPV representatives, service providers and internal stakeholders.

Employment Details

• Department: Planning & Development.
• Location: Cape Town, South Africa.
• Reporting to: Head of Planning & Development.
• Level: Junior / Early Career.
• Employment: Full-time.