Job Description
Project Coordinator
|
Department |
Planning & Development |
|
Location |
Cape Town, South Africa |
|
Reporting to |
Head of Planning & Development |
|
Level |
Junior / Early Career |
|
Employment |
Full-time |
1. Position Overview
Longyuan South Africa seeks a motivated, detail-oriented coordinator to support day-to-day administration of its operating renewable energy project companies and selected business development activities.
The role combines stakeholder communication, reporting support, basic data analysis, contract and document control, meeting coordination and payment workflow tracking.
2. Key Responsibilities
A. Project Coordination & Stakeholder Communication
- Liaise with SPVs, O&M and other service providers, site teams, consultants and internal colleagues on routine matters.
- Arrange meetings, prepare agendas and minutes, maintain action registers, track deadlines and escalate material issues.
- Maintain contact registers, meeting schedules and correspondence records.
B. Asset Management Reporting & Data Support
- Collect, consolidate, verify and analyse project operational and management data, and prepare monthly, quarterly and annual project asset management reports, ensuring accuracy, completeness and timely submission.Collect, consolidate and check operational and management data for monthly, quarterly and annual reports.
- Assist with basic generation, availability, curtailment and other KPI analysis under the guidance of the Project Performance & Development Analyst.
- Maintain reporting calendars, data registers, dashboards and presentation materials.
- Assist in collecting and maintaining Economic Development, ESG, environmental and stakeholder reporting information where required.
C. Contract & Document Administration
- Maintain contract registers, expiry and renewal reminders, document repositories and version control.
- File executed agreements, amendments, reports, correspondence and related records accurately and securely.
- Assist with circulation and administrative preparation of contract documents; no independent legal review or approval authority.
D. Payment & Administrative Coordination
- Collect invoices and supporting evidence; check administrative completeness and prepare payment packages for authorised review and submission.
- Track approvals, due dates and outstanding payments, and coordinate with finance and service providers.
- Maintain a reliable SPV payment tracker; no payment approval or banking authorisation.
- Assist with obtaining quotations, maintaining procurement records
E. Business Development Support
- Research renewable energy opportunities, developers, policy and market developments.
- Maintain development project databases and assist with project screening, summaries and presentations.
- Assist with basic financial model inputs and interpretation of key indicators under supervision.
F. Governance and Compliance Support
- Assist with board and shareholder meeting administration, including preparation of packs, resolutions and governance records.
- Maintain statutory, corporate and compliance calendars for project companies.
- Support tracking of contractual, lender, regulatory and reporting obligations.
3. Essential Requirements
- Relevant diploma or degree in business, finance, accounting, science, economics, project management, engineering management or a related discipline.
- Approximately 1–3 years of relevant experience; strong graduates with relevant internships may be considered.
- Good Microsoft Excel, Word, PowerPoint and Outlook skills; strong written and spoken English.
- Strong coordination, numerical, organisational and record-keeping skills.
4. Advantageous Experience
- Renewable energy, infrastructure, power generation or project finance exposure.
- Finance/accounting background; ability to understand budgets, financial statements and basic project finance models.
- SPV administration, contract administration, invoice processing, reporting or SharePoint/Power BI experience.
5. Key Competencies
Attention to detail, proactive follow-through, sound judgement and professional communication skills.
Confidentiality, adaptability, ability to prioritise, and willingness to learn in a multicultural team.
6. First Six-Month Outcomes
- Maintain assigned project, contract, payment and document trackers independently and accurately.
- Coordinate routine meetings and follow-up actions; support recurring reporting cycles on time.
- Demonstrate basic project data analysis and provide reliable support to development activities.
- Ensure document repositories, SharePoint records and governance records remain current and well organised.
- Establish productive working relationships with SPV representatives, service providers and internal stakeholders.